Refer to competition number: NIB-2020-EXEC-ASST 

The NIB Trust Fund’s mission is to preserve and revitalize First Nations language, culture and way of life and create meaningful opportunities that improve the quality of life for First Nations.

The NIB Trust is seeking a well-organized, detail oriented Executive Assistant to support the NIB Trust Fund and act as the first point of contact for all communication coming through our office.

The primary purpose of the Executive Assistant is to provide administrative support to the Executive Director, the programs team, and the Board of Trustees. The Executive Assistant maintains governance documents, resolutions, historical minutes of meetings, legal documents pertaining to NIB Trust Fund, and the orientation binder. You will be responsible for planning meetings, taking minutes, drafting correspondence, coordinating and booking travel as required, mail, and all general office duties.

Persons of First Nations ancestry only may apply (s. 16(1) CHRA).

Minimum of 5 years of experience as an executive assistant supporting a director or senior management

College Diploma with 3 year BA in administration or similar field of study, or a combination or equivalent combination of education and experience

Excellent computer skills, including Microsoft Office Suite, Adobe.

Knowledge working with websites, databases, board software would be considered an asset

Excellent oral and written communication skills

Tact and diplomacy in dealing with sensitive and confidential matters

Must have strong client relations experience in dealing with stakeholders

Experience working with senior executives and management

English is the working language; the ability to work in both official languages and an indigenous language is an asset

Experience in coordination of meetings, events, scheduling, accommodation, and travel

Minute taking, motions, agenda, action items. Preparation of meeting packages,

Commensurate with job requirements, experience, and education (within limits of the salary grid)

Individuals who feel they are qualified are invited to submit a covering letter clearly demonstrating how they meet the criteria (quoting the above reference number) along with a current resume, and three (3) work-related references to: NIB Trust Fund, 46 Irene Roundpoint Lane, Akwesasne, Ontario K6H 0G5 

Fax: (613) 686-6757  Email: NIBTF-HR@nibtrust.ca

Interviews will be held in Ottawa. While we appreciate all applications, only those candidates short-listed for an interview will be contacted. NIB Trust may cancel, postpone, or revise employment opportunities at any time.

The primary purpose of the Executive Assistant is to provide administrative support to the Executive Director, the programs team, and Board of Trustees. The Executive Assistant maintains governance documents, resolutions, historical minutes of meetings, legal documents pertaining to NIB Trust Fund and the orientation binder. You will be responsible for planning meetings, taking minutes, drafting correspondence, coordinating and booking travel as required, mail and all general office duties.

Job Opportunity: Executive Assistant

NIB Trust Staff

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