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Help: Group Applications

Learn how to use apply as a group or organization, how funding decisions are made, restrictions on funding and other questions.

Q1:      How do I access funding through NIB Trust Fund?

There is a competitive application process to access funding through NIB Trust Fund.  Funding is available to groups and individuals. There is a separate application process for each.  Individual application is available online in April of each year, and Organization application is available online November of each year.

1.    “Groups” are any First Nation and/or Métis governments and/or communities listed as a “qualified donee” or Registered Charity with Canada Revenue Agency at the time of application.;

 

Groups require specific designations by Canada Revenue Agency:

  • In order for an organization (university, college, or other incorporated entities) to be eligible for funding through NIB Trust Fund, it must have charitable status as acknowledged by Canada Revenue Agency at the time of application.  Provincial designations of charitable status are not acceptable – it must be recognized federally.  To see if your organization is a registered charity please visit:  http://www.cra-arc.gc.ca/chrts-gvng/lstngs/menu-eng.html
  •  In order for a First Nation, Tribal Council, Political Territorial Organizations (PTO) to be eligible for NIB Trust Fund funding, it must have “qualified donee” status as recognized by Canada Revenue Agency at the time of application.  If your group is not on “The List of Municipalities or Public Bodies Performing a Function of Government in Canada” you are not eligible.  You can check to see if you are a “qualified donee” and/or apply for “qualified donee” status here:  http://www.cra-arc.gc.ca/chrts-gvng/qlfd-dns/menu-eng.html


Q2:      Who (or what) is a “qualified donee”?

Qualified donee” status is recognized by Canada Revenue Agency – a process that may take 3 to 8 months to obtain; depending on what status your organization/First Nation is applying for.  By federal law, charitable foundations in Canada are only permitted to make grants to qualified donees.  Historically, there was no need to apply for this special status but the rules have recently changed.  If a First Nation or Indigenous organization needs qualified donee status, it must make an application to CRA and have its name added to a list.  With qualified donee status, an organization can receive grants from other charities/foundations in Canada to support programming. Qualified donees can also issue official donation receipts for gifts they receive from individuals or corporations.

 

Please refer to Canada Revenue Agency’s web site for specifics on charities and whether or not you are a “qualified donee”:

http://www.cra-arc.gc.ca/chrts-gvng/menu-eng.html


Q3:      What can group applicants use the money for? 

Eligible expenses for group applicants include:

  • With respect to traditional education programs, Elder fees, guide fees, equipment, supplies, travel, fuel and other similar incidental costs;
  • Instructional delivery wages and mandatory employment related costs;
  • Tuition and associated fees;
  • Purchase/development of course materials and supplies;
  • Adaption of current course material to add First Nation/Métis content;
  • Clothing specific to the training requirements (uniforms, steel toed boots, raingear, etc.);
  • Transportation;
  • Accommodations and Meals;
  • Daycare; and,
  • Other living expenses incidental to the participation in educational programs.


Q4:      How will funds be dispersed to successful group applicants?

 Successful funding for groups will be dispersed through:

  • Grants: a grant is a non-repayable fund to a recipient. Grants are made to fund a specific project or targeted research. Grants may require some level of compliance and reporting.
  • Sponsorships:  The NIB Trust Fund may assist community organizations to provide sponsorship to individuals to attend educational and career programs so young people from their local communities have opportunities to purse college, university and career success.


Q5:      What is the maximum amount of money a group can apply for through NIB Trust Fund?

Currently provincial, regional and community groups can apply for up to $200,000. National groups can apply for up to $400,000.


Q6:      Is multi-year funding available for groups?

Yes. Applications are fixed for one-year terms or multi-year to a maximum of five years. Successful groups can only receive funding two times in a ten-year funding period.


Q7:      How long does the review process take for groups?

NIB Trust Fund anticipates a large number of applications.  In order to ensure an adequate assessment and review of each, the screening and selection process for applications could take approximately six months. Group funding decisions are usually released end of March. 


Q8:      How long will funding be available through NIB Trust Fund?

Plans are in place to ensure the longevity of the NIB Trust Fund, with the goal of offering funding for individuals and organization through a competitive application process for the next 20 years. 


Q9:      Where did the money in the NIB Trust Fund come from?

The funds currently available in Trust were identified in the Indian Residential School Settlement Agreement for education programs aimed at healing and reconciliation.  This is not a formal compensation package for former students of Indian residential schools. The Common Experience Payment, Independent Assessment Payment and Personal Education Credits are complete. The funds now in Trust are available to First Nation and Métis individuals, governments, and organizations.  Preference will be given to survivors. 


Q10:    What constitutes an education program for the purposes of the NIB Trust Fund application process?

Education programs refer to the advancement of an individual’s education and personal development which relate to literacy or trades, as well as programs which relate to the preservation, reclamation, development or understanding of First Nations or Métis history, cultures or languages.

 

For the purposes of the NIB Trust Fund, educational programs are those provided by education institutions, cultural centers, organizations, communities and individuals/groups, whether short or long-term, informal or formal, or certified or non-certified. 

  • Educational Programs include, but are not limited to, those that:
  • Strengthen education and employment training;
  • Promote First Nations and the Métis languages and cultures; or,
  • Foster community and personal development, including access to counselling and other programs to heal communities from harms caused by the Indian Residential Schools.


Q11:    What are the criteria for applications and what is the screening process?

Assessments of all applications comply with specific principles and guidelines set out by the Indian Residential Schools Settlement Agreement and Terms and Condition and Administrative Plan.

Applications are screened to ensure they have been received by deadline and contain all necessary documentation, including eligibility. Only completed applications will be evaluated and forwarded to the Board of Trustees for consideration.

 

Once an application is deemed to be complete it is forwarded to the Selection Committee for assessment. The Selection Committee makes recommendations to the Board of Trustees. The applicant will be informed by email of the Board of Trustee’s decision.


Q12:    If I or my organization receive funding this year, can I apply next year as well?

Yes. The application will be screened along with other applicants in the competitive process. As per the administration plan, successful groups can receive two funding agreements in a ten-year funding period.


Q13:    If I receive funding as part of a group, can I also apply for individual funding?

The group and individual applications are separate processes and a will be screened through a competitive process.


Q14:    Are there any restrictions to how the funds are used?

The funds cannot be used to reduce, replace or duplicate existing support available through federal, provincial, territorial or local governments, but may be used to augment and complement this funding. Capital expenses are ineligible for NIB Trust funding.


Q15:    What will not or cannot be funded?

The NIB Trust Fund cannot disburse or distribute funding for the following:

  • Supplementation or compensation of an individual’s Common Experience Payment or Personal Credits amount;
  • Claims for compensation;
  • Legal action;
  • Entrepreneurial activities
  • Capital costs eg. Purchase of boats, servers, large printers, infrastructure repairs, construction.
  • Activities outside the NIB Trust Fund’s objects;
  • Partisan and/or political activities;
  • Payments for past student loans or debts; or
  • Programs for unqualified applicants.


Q16: How are funding decisions made?

Assessments of all applications comply with specific principles, key criteria, priorities, and guidelines set out by the Indian Residential Schools Settlement Agreement, Administration Plan and the NIB Trust Fund. The Board of Trustees appoints the Selection committee who will review all complete applications and make recommendations to the Board of Trustees.

Applications are screened to ensure they’ve been received by the deadline and contain all requested documentation. Only complete applications will be evaluated and forwarded to the Trustees for consideration.


Q17:    What are the application deadlines?

A17:    Application deadlines are at 5:00 pm EST (Eastern Standard Time) on the date stated on the application form. 


Q18:    My group project proposal was denied funding by NIB Trust Fund.  Is there an appeal process?

Yes. The appeal process document can be found here. Launching an appeal through the appeal process does not guarantee funds.  Groups who have not received funding are encouraged to apply again in the next round.


Q19:    I have been approved for funding from NIB Trust Fund.  Will this affect my other funding?

This would have to be answered by existing funders.  Funds received by NIB Trust Fund cannot be used to reduce, replace or duplicate existing support available through federal, provincial, territorial or local governments, but may be used to augment and complement this funding.


Q20: What is the difference between National/ Regional/ Local-Community Projects?

National Programs

  • National Education Programs are programs that have a cross Canada scope.  All programs must promote an education program for First Nations and Metis Citizens on a national level. A national program may be funded for a combined maximum period of up to 5 yrs. The maximum amount payable for National Programs is $400,000 annually. The program activities will require annual proposals, budgets, and reports.

Regional Programs

  • Regional Education Programs are programs that have a Provincial scope. All organizations must promote an education program for First Nations and Metis Citizens on a provincial level.
  • A regional program may be funded for a combined maximum period of up to 5 yrs. The maximum amount payable for regional programs is $200,000 annually. The program activities will require annual proposals, budgets, and reports.

 

Local/ Community Programs

  •  Local/Community Education Programs are programs that have a local community scope. All organizations must promote a local education program for First Nations and Metis Citizens.        
  •  A local/community program may be funded for a single year or a combined maximum for up to 5 yrs. The maximum amount for local/community programs is $200,000 annually.


Q21:  How can I apply?

Only online at  https://nibtrust-apply.smapply.io

Faxed, email, posted applications will not be accepted. The application must be completed on-line.


Q22: Can Non-Indigenous Organizations apply for funding from the NIB Trust Fund if the programming is intended for First Nations and/or Métis citizens?

Yes, the NIB Trust Fund Call for Applications from Groups/Organizations is accessible to non-Indigenous groups/organization if the programming is intended for First Nations and Métis individuals.  


Q23: What if an organization does not have qualified ‘Donee’ status at the time of applying, but plans to have it within the near future?

No, the applicant must have confirmed Qualified Donee status at time of application.  


Q24: If an organization does not have qualified ‘Donee’ status, can they partner with an organization that does?

Yes, the partner organization must have charitable status or qualified donee status at the time of application and will become the grantee


Q25: If the applicant organizations do not have audited financial statements, are there other documents that are acceptable to submit for the application?

Acceptable documents can include a Statement of Income or Statement of Cash Flows, anything that showcases the financial capacity of the organization that is either the Registered Charity or Qualified Donee.


Q26: Will you accept multiple applications for different programming from one organization?

Yes. However, it is not encouraged. Organizations who are submitting for different programs are in competition with each other.


Q27:  Is it possible to see a copy of the application before applying?

No. The NIB Trust Fund application is only available to view once the application opens. The application opens every year in November and closes in January.

View our new How To Apply Toolkit! The toolkit will help applicants understand the format of the application, provide insightful tips, and provide group applicants with a general outline of what to expect when applying to the NIB Trust Fund 2022-2023 Call for Applications.

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